Contents of a Policy Manual Template

The first thing you will find in your policy manual template is your headline banner. It's the one written on top of the page and in bold letters. It contains your company name, the policy title, issuing date, policy number, and effective date of implementation.

Next is the purpose of the policy or otherwise known as the policy statement. This is concise statement that summarizes the important points into one paragraph.

Then you have the detailed policy statement, which includes the effective date and the discussion of the specifics of the policy.

Applicability is the next part of your policy manual template. This states who the policy is intended to, and the consequences if one fails to comply with the policy.

This is followed by definition of terms, if necessary. And then the Cognizant Office, which contains the specific individual who should be contacted if any problems occur concerning the policy.

After this, you have the Policy Authority, which contains the administrative group who reviews the policy.

Next to this would be references, and then lastly, the implementation procedures that state how the policy should be carried out.

For the Procedures Document

For this, you have the headline banner again, which have the same contents as the policy manual template.

After this, you have the overview or the procedure description that describes the objectives or tasks that the procedure aims to accomplish. It also states under which circumstances the procedure should be used.

Areas of responsibility soon follow, where departments, units, offices and individual titles are stated. These are the people who need to follow the procedure, and the specific details of their responsibilities are also discussed.

Next would be the references, and then lastly, the help page. Help page is a table that contains training programs, phone numbers and sources of institutions that can help carry out the procedures.

More Information

Importance of a Policy Manual Template

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Reviewing a Policy
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Writing Style, Design and Layout for a Policy Manual Template

Contents of a Policy Manual Template